Super-Ingenuity (SPI)

CNC Machining & Injection Molding — DFM/Moldflow Support, CMM Inspection, Prototype to Production Solutions.

ISO 9001 & IATF 16949 CERTIFIED
+(86) 0769 8166 7180 / [email protected]
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CAD File Security, NDA Requests & Privacy Policy for RFQs

Confidential CAD file review and NDA preparation before RFQ quotation

Before you upload CAD files, drawings, or RFQ documents, review how Super-Ingenuity handles confidential project data. This page explains what information we collect, who can access engineering files, how files are used for quotation and project execution, and how NDA requests are arranged before submission.

  • Project Use Only: CAD files and technical documents are used strictly for quotation, DFM review, technical feasibility, production planning, quality, and delivery communication.
  • Restricted Access: File access is limited to authorized personnel directly involved in quotation, engineering review, production planning, or quality assurance.
  • No Unrelated Reuse: Customer files are not sold, published, benchmarked, or used for AI training, public promotion, or unrelated internal purposes.
  • NDA Before Submission: If your company requires a signed NDA before sharing STEP files or drawings, NDA review can be arranged before your formal RFQ submission.
Request an NDA Before RFQ How We Review Files Before Quotation

What Information We Collect for RFQs and Production

FAQ: What information do you collect when I send an RFQ?

We collect project-relevant information needed to review an RFQ accurately, including CAD files, drawings, material requirements, contact details, and production or delivery expectations. This information is used only for quotation, DFM review, technical evaluation, project planning, and related business communication.

Technical Files & Engineering Documents

  • 3D CAD files (STEP, IGES, STL)
  • 2D drawings (PDF, DXF)
  • Material or resin requirements
  • Surface finish or appearance requirements
  • Critical dimensions and tolerance requirements

Business Contact & Company Information

  • Full name and job title
  • Company name and business role
  • Professional email address
  • Phone or WhatsApp contact
  • Shipping or billing information (if required for the project)

Project Scope & Quotation Requirements

  • Prototype or production quantity range
  • Target lead time or delivery timeline
  • Packaging or labeling requirements (if applicable)
  • Customer-specified compliance or documentation requirements
  • Prior prototype, tooling, or revision background (if available)

We collect only the information needed to evaluate quotations, plan project execution, maintain required records, and support shipping, documentation, or compliance-related communication.

Files needed for accurate DFM review and quotation

How We Use RFQ Data and Engineering Files

Quotation and DFM Review

Your CAD files and technical drawings are used for quotation review, DFM evaluation, and manufacturability assessment. This supports our engineering team in evaluating part geometry, tolerance expectations, and process constraints before preparing an accurate quotation or project feasibility report.

Technical Feasibility and Production Planning

We review project specifications to assess technical feasibility, material selection, and process fit. This information supports internal planning decisions regarding tooling logic and production scheduling before quotation, sampling, or full-scale manufacturing release.

Quality, Inspection, and Shipping Communication

Technical drawings, dimensional notes, and project requirements are used to support inspection planning, dimensional verification, and delivery-related communication. These documents help align review criteria and inspection methods with the submitted project specifications.

What We Do Not Do with Your Files

We do not sell customer data, publish customer drawings, or use uploaded CAD models or specifications for unrelated commercial purposes. Customer files are not used for generalized AI training, public promotion, or internal benchmarking without explicit written authorization.

How We Protect CAD Files and Confidential Information

Controlled access workflow for customer CAD files and RFQ documents
Project-Relevant Access Only

Submitted drawings, CAD files, and RFQ documents are routed only to the personnel and workflow steps needed for quotation, engineering review, production planning, quality coordination, or shipment-related execution. They are not made broadly visible across unrelated departments or non-project functions.

Q: Who can access my CAD files after RFQ submission?

Only authorized personnel directly involved in quotation, DFM review, tooling evaluation, production planning, quality assurance, or shipment coordination have permission to access submitted technical documents. Access is granted strictly on a project-relevant basis.

Q: Do you use CAD files for AI training or unrelated use?

No. Submitted CAD models, drawings, and technical documents are not used for generalized AI training, public promotion, unrelated internal benchmarking, or non-project commercial use. File handling is strictly limited to the submitted project scope.

Who Can Access Your Files

Access is restricted to authorized personnel directly involved in quotation, DFM review, tooling evaluation, production planning, quality assurance, or shipment coordination. Non-project staff have no access to customer technical documents.

How Access Is Restricted

Access to confidential information is controlled on a project-relevant basis. Files are not granted for unrelated sales activity, general marketing use, or any internal functions outside the project execution scope.

No AI Training or Benchmarking

Customer technical documents are not used for generalized AI training, public promotion, or internal benchmarking unrelated to the submitted project evaluation without explicit written authorization.

When NDA Can Be Signed

If your company requires a signed NDA before sharing drawings or 3D files, an NDA review and signature can be arranged before your formal RFQ submission begins.

When We Share Data with Third Parties

We share project information with third parties only when required to support approved production, shipment execution, payment processing, or other project-related business operations. Any sharing is limited to the minimum information needed for that specific purpose and does not extend beyond the submitted project scope.

Recipient Type Why Sharing May Occur Control Boundary
Manufacturing Partners To support approved production activities, tooling evaluation, or required secondary operations related to the submitted project. Limited to project-specific technical data only; shared under strict confidentiality obligations appropriate to the project.
Logistics Providers To facilitate shipment execution, export compliance handling, and final delivery of parts. Shipment-related information only (Contact details, address, packing info); CAD files and engineering specs are NOT shared.
Payment/Accounting To manage invoicing, financial records, and international payment processing. Limited to financial and transactional data required for business, legal, or accounting recordkeeping.

Manufacturing Partners

Technical files are shared with manufacturing partners only when required for project execution, tooling review, or approved secondary operations. Shared data is restricted to what is necessary for the assigned task and remains under confidentiality control.

Logistics & Providers

Freight forwarders and carriers receive only the shipping logistics data needed to move goods. Propany proprietary CAD files, 3D models, or technical drawings are never disclosed to third-party carriers.

What Is Never Shared

We do not sell customer data, provide project files to data brokers, or use customer documents for public case studies, partner benchmarking, or unrelated commercial promotion without explicit written authorization.

Data Retention and File Deletion

Q: How long do you retain uploaded CAD files and RFQ documents?

We retain RFQ records, uploaded CAD files, communication history, and related project documents only for as long as needed to support quotation review, active project execution, required business records, or legal obligations. When retention is no longer required, data may be deleted, archived under restricted access, or anonymized based on internal review criteria.

Phase 01

RFQ Evaluation Stage

During quotation review, we retain submitted CAD files and project requirements for DFM evaluation and feasibility review. If the RFQ does not proceed, files may be deleted, restricted, or archived based on internal review criteria.

Phase 02

Active Production Stage

For active orders, technical documents are maintained to support production planning, tooling reference, quality coordination, and project execution throughout the entire manufacturing lifecycle.

Phase 03

Post-Delivery Retention

After delivery, certain records may be retained post-delivery to support repeat orders, engineering continuity, contractual records, accounting audits, or to fulfill specific warranty obligations.

Phase 04

Deletion and Restricted Archive

When data is no longer required for project support or legal obligations, it is securely deleted, archived under restricted access, or anonymized. Customers may proactively contact us to request file deletion.

We do not retain RFQ records, engineering files, or communication history longer than necessary for quotation review, active project support, required business records, or legal obligations. Where continued retention is not required, data handling shifts to secure deletion, restricted archive, or anonymization.

Your Privacy Rights

Access, Correction, and Deletion Requests

You may contact us to request access to the personal information, submitted project files, or RFQ-related records we maintain about you, where applicable. To ensure data transparency, we facilitate the following requests:

  • Right to Access: Request a copy of the personal details and RFQ documents submitted through our website.
  • Right to Correction: Update inaccurate contact, billing, or project-related information to ensure seamless communication.
  • Right to Deletion: Request the permanent removal of your personal data and project files, subject to our legal, contractual, or recordkeeping obligations.

Restriction or Objection Requests

You have the right to manage how your data is processed, especially regarding its relevance to your submitted manufacturing projects:

  • Right to Object: Object to the processing of your data for non-project purposes, such as marketing or unrelated internal handling.
  • Right to Restriction: Request that we limit the processing of your data if you contest its accuracy, lawfulness, or relevance to the active project evaluation.

Response Time and Contact Path

We provide a defined review path for privacy-related requests to ensure project confidentiality and data security:

  • Verification: For security purposes, we may request proof of identity or specific project authorization before fulfilling requests involving sensitive CAD data or engineering documents.
  • Response Standard: We aim to acknowledge and review legitimate privacy requests within 5 business days, subject to the complexity of the verification required.
  • Dedicated Handling: All requests are managed by our compliance team to maintain the highest standards of project-specific confidentiality.

Website Cookies and Analytics

Functional Cookies

We use essential cookies to support core website functions such as secure RFQ form handling, session continuity, and language or display preferences. These cookies are used only to keep the website operating properly.

Analytics Cookies

We use standard analytics tools to understand website traffic, page usage, and general navigation behavior. This information helps us evaluate site performance, improve usability, and maintain a clearer browsing experience for technical and business visitors.

What We Do Not Use

Super-Ingenuity does not use cookies for third-party advertising profiling, cross-site tracking, or the sale of browsing data to external marketing agencies.

International Data Handling

Because we support customers across multiple regions, RFQ-related information, communication records, project files, and transaction-related data may be processed or stored outside the customer’s country where required for quotation support, project coordination, shipment execution, or recordkeeping.

Where international handling occurs, we apply consistent confidentiality and data-handling standards across project workflows. This includes project-relevant access controls and technical or organizational measures intended to protect customer information in line with the file-handling, confidentiality, and privacy controls described in this policy.

For regulated or customer-controlled programs, including certain medical, automotive, or aerospace projects, file handling and data processing may also follow project-specific confidentiality terms and any applicable documentation, traceability, or handling controls required by the program or customer agreement.

Next Steps for NDA, File Handling, or Privacy Requests

Request an NDA Before Sending Drawings

If your company requires a signed Non-Disclosure Agreement before sharing CAD models, drawings, or technical specifications, we can review your NDA or provide our standard engineering NDA before RFQ submission begins.

Request NDA Before Uploading CAD Files

Ask How Your RFQ Files Are Handled

If you need clarification on internal file routing, access scope, or how submitted documents move through our quotation and review workflows, please contact us for detailed file-handling information before submission.

Ask About RFQ File Handling Before Submission

Privacy, Retention, or Deletion Requests

If you need to access, correct, restrict, or request the deletion of personal information, RFQ-related records, or submitted project files, our team can review and respond to your request through our privacy process.

Submit a Privacy, Retention, or Deletion Request